Privacy Policy
Privacy Policy
We are delighted that you have taken an interest in our company. Data protection is a top priority for the management of abraxas Software-Entwicklungsgesellschaft mbH.
It is generally possible to use the websites of abraxas Software-Entwicklungsgesellschaft mbH without providing any personal data. However, should a data subject wish to make use of specific services offered by our company via our website, the processing of personal data may be necessary. If the processing of personal data is necessary and there is no legal basis for such processing, we generally seek the consent of the data subject.
The processing of personal data, such as a data subject’s name, address, email address or telephone number, is always carried out in accordance with the General Data Protection Regulation and in compliance with the country-specific data protection regulations applicable to abraxas Software-Entwicklungsgesellschaft mbH.
Through this privacy policy, our company aims to inform the public about the nature, scope and purpose of the personal data we collect, use and process. Furthermore, this privacy policy informs data subjects of the rights to which they are entitled.
abraxas Software-Entwicklungsgesellschaft mbH, as the data controller, has implemented numerous technical and organisational measures to ensure the most comprehensive possible protection of the personal data processed via this website. Nevertheless, internet-based data transmissions may, in principle, involve security vulnerabilities, meaning that absolute protection cannot be guaranteed. For this reason, any data subject is free to provide us with personal data via alternative channels, such as by telephone.
1. Definitions
The privacy policy of abraxas Software-Entwicklungsgesellschaft mbH is based on the terminology used by the European legislators when enacting the General Data Protection Regulation (GDPR). Our privacy policy is intended to be easy to read and understand for the general public as well as for our customers and business partners. To ensure this, we would like to explain the terminology used at the outset.
In this privacy policy, we use the following terms, amongst others:
a) Personal data
Personal data is any information relating to an identified or identifiable natural person (hereinafter referred to as the ‘data subject’). A natural person is regarded as identifiable if they can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
b) Data subject
A data subject is any identified or identifiable natural person whose personal data is processed by the data controller.
c) Processing
Processing means any operation or set of operations which is carried out on personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or any other form of disclosure, the matching or linking, the restriction, erasure or destruction.
d) Restriction of processing
Restriction of processing refers to the marking of stored personal data with the aim of restricting its future processing.
e) Profiling
Profiling is any form of automated processing of personal data consisting of the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s work performance, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.
f) Pseudonymisation
Pseudonymisation is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that this additional information is kept separately and is subject to technical and organisational measures that ensure the personal data is not attributed to an identified or identifiable natural person.
g) Data controller or controller
The controller is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.
Where the purposes and means of such processing are laid down by Union law or the law of the Member States, the controller or the criteria for its designation may be laid down in accordance with Union law or the law of the Member States.
h) Data processors
A data processor is a natural or legal person, public authority, agency or other body that processes personal data on behalf of the data controller.
i) Recipients
A recipient is a natural or legal person, public authority, agency or other body to whom personal data is disclosed, regardless of whether or not they are a third party.
However, public authorities which may receive personal data in the course of a specific investigation under Union law or the law of the Member States are not regarded as recipients.
j) Third parties
A third party is a natural or legal person, public authority, agency or other body other than the data subject, the controller, the processor and the persons authorised to process the personal data under the direct responsibility of the controller or the processor.
k) Consent
Consent means any freely given, specific, informed and unambiguous indication of the data subject’s wishes, expressed in the form of a statement or by a clear affirmative action, by which the data subject signifies their agreement to the processing of personal data relating to them.
2. Name and address of the data controller
The data controller within the meaning of the General Data Protection Regulation, other data protection laws applicable in the Member States of the European Union and other provisions relating to data protection is:
abraxas Software-Entwicklungsgesellschaft mbH
Altenkesselerstr. 17
66115 Saarbrücken
Germany
Telephone: 0681 9761 850
Email: contact@abraxas.de
Website: www.abraxas.de
3. Data Protection Officer
You can contact the data protection officer of the data controller at:
Data Protection Officer
abraxas Software-Entwicklungsgesellschaft mbH
Innovationsring 11
66115 Saarbrücken
Germany
Telephone: 0681 9761 850
Email: datenschutz@abraxas.de
Website: www.abraxas.de
Any data subject may contact our Data Protection Officer directly at any time with any questions or suggestions regarding data protection.
4. Cookies
The websites of abraxas Software-Entwicklungsgesellschaft mbH use cookies. Cookies are text files that are placed and stored on a computer system via a web browser.
Many websites and servers use cookies. Many cookies contain what is known as a ‘cookie ID’. A cookie ID is a unique identifier for the cookie. It consists of a string of characters that enables websites and servers to be associated with the specific web browser in which the cookie has been stored.
This enables the websites and servers visited to distinguish the data subject’s individual browser from other web browsers that contain different cookies. A specific web browser can be recognised and identified via the unique cookie ID.
By using cookies, abraxas Software-Entwicklungsgesellschaft mbH is able to provide users of this website with more user-friendly services that would not be possible without the use of cookies.
Cookies enable us to optimise the information and content on our website to suit the user’s needs. As already mentioned, cookies allow us to recognise users of our website. The purpose of this recognition is to make it easier for users to navigate our website.
For example, a user of a website that uses cookies does not have to re-enter their login details every time they visit the website, as this is handled by the website and the cookie stored on the user’s computer system.
The data subject may prevent our website from setting cookies at any time by adjusting the settings of their web browser accordingly, thereby permanently objecting to the setting of cookies. Furthermore, cookies that have already been set can be deleted at any time via a web browser or other software programmes.
This can be done in all common web browsers. If the data subject disables the setting of cookies in the web browser they are using, it may not be possible to make full use of all the functions of our website.
a) Audience measurement & cookies
This website uses cookies for pseudonymised audience measurement, which are transmitted to the user’s browser either from our server or from a third-party server.
Cookies are small files that are stored on your device. Your browser accesses these files. The use of cookies enhances the user-friendliness and security of this website.
If you do not wish for cookies used for audience measurement to be stored on your device, you can object to the use of these files via the relevant opt-out options.
Common browsers also offer the option to disable cookies in their settings.
Note: We cannot guarantee that you will be able to access all functions of this website without restrictions if you apply the relevant settings.
5. Collection of general data and information
The website of abraxas Software-Entwicklungsgesellschaft mbH collects a range of general data and information each time a data subject or an automated system accesses the website. This general data and information is stored in the server’s log files.
The following data may be collected:
- the types and versions of browsers used,
- the operating system used by the accessing system,
- the website from which an accessing system reaches our website (known as the ‘referrer’),
- the sub-webpages accessed via a connecting system on our website,
- the date and time of a visit to the website,
- an Internet Protocol address (IP address),
- the internet service provider of the accessing system, as well as
- other similar data and information used for security purposes in the event of attacks on our information technology systems.
When using this general data and information, abraxas Software-Entwicklungsgesellschaft mbH does not draw any conclusions about the data subject.
Rather, this information is required in order to:
- to deliver the content of our website correctly,
- to optimise the content of our website and the advertising displayed on it,
- to ensure the ongoing functionality of our IT systems and the technology underpinning our website, and
- To provide law enforcement authorities with the information necessary for criminal prosecution in the event of a cyber attack.
This data and information, collected anonymously, is therefore analysed for statistical purposes and, furthermore, with the aim of enhancing data protection and data security within our organisation and ensuring an optimal level of protection for the personal data we process.
The anonymous data from the server log files is stored separately from any personal data provided by a data subject.
6. Registration on our website
The data subject has the option to register on the data controller’s website by providing personal data.
The personal data transmitted to the data controller in this process is determined by the respective input form used for registration. The personal data entered by the data subject is collected and stored exclusively for internal use by the data controller and for its own purposes.
The data controller may arrange for the personal data to be transferred to one or more data processors, who will also use the personal data exclusively for internal purposes attributable to the data controller.
When you register on the website, the IP address assigned by the data subject’s Internet Service Provider (ISP), as well as the date and time of registration, are also stored.
This data is stored on the basis that this is the only way to prevent the misuse of our services and, where necessary, to enable the investigation of criminal offences. As a general rule, this data is not disclosed to third parties, unless there is a legal obligation to do so or the disclosure serves the purposes of criminal prosecution.
Registered users are free to amend the personal data provided during registration at any time or to have it completely deleted from the data controller’s database.
The data controller shall, upon request, provide any data subject at any time with information regarding which personal data relating to that data subject is stored. Furthermore, the data controller shall rectify or erase personal data at the request or upon notification by the data subject, provided that this does not conflict with any statutory retention obligations.
9. Contact options via the website
In accordance with legal requirements, the website of abraxas Software-Entwicklungsgesellschaft mbH contains details that enable you to contact our company quickly by electronic means and to communicate directly with us. This also includes a general electronic mail address (e-mail address).
If a data subject contacts the data controller by email or via a contact form, the personal data provided by the data subject is automatically stored.
Any personal data provided on a voluntary basis is stored for the purposes of processing enquiries or contacting the data subject. This personal data is not passed on to third parties.
12. Routine deletion and blocking of personal data
The data controller processes and stores the data subject’s personal data only for the period necessary to fulfil the purpose of storage, or insofar as this is provided for by the European legislator (in directives and regulations) or by another legislator in laws or regulations to which the data controller is subject.
If the purpose for which the data is stored no longer applies or if a statutory retention period expires, the personal data is routinely blocked or deleted in accordance with legal requirements.
13. Rights of the data subject
a) Right to confirmation
Every data subject has the right to request confirmation from the data controller as to whether personal data concerning them is being processed.
If a data subject wishes to exercise this right of confirmation, they may contact a member of staff of the data controller at any time.
b) Right of access
Any data subject affected by the processing of personal data has the right, at any time, to receive, free of charge, information from the data controller regarding the personal data stored about them and to obtain a copy of this information.
Furthermore, the data subject has the right to obtain information regarding:
- the purposes of processing,
- the categories of personal data that are processed,
- the recipients or categories of recipients to whom the personal data have been or will be disclosed,
- where possible, the envisaged period for which the personal data will be stored, or the criteria used to determine that period,
- the existence of a right to rectification or erasure of personal data concerning you, or to restriction of processing,
- the existence of a right to object to this processing,
- the existence of a right to lodge a complaint with a supervisory authority,
- if the personal data is not collected from the data subject, all available information regarding the origin of the data, as well as
- the existence of automated decision-making, including profiling, in accordance with Article 22(1) and (4) of the GDPR.
Furthermore, the data subject has the right to be informed as to whether personal data has been transferred to a third country or to an international organisation. Where this is the case, the data subject has the right to be informed of the appropriate safeguards relating to the transfer.
c) Right to rectification
Any data subject affected by the processing of personal data has the right to request the immediate rectification of inaccurate personal data concerning them.
Furthermore, the data subject has the right to request that incomplete personal data be completed – including by means of a supplementary statement – taking into account the purposes of the processing.
d) Right to erasure (right to be forgotten)
Any data subject affected by the processing of personal data has the right to request that the controller erase the personal data concerning them without delay, provided that one of the following grounds applies and insofar as the processing is not necessary:
- The personal data has been collected or processed for purposes for which it is no longer necessary.
- The data subject withdraws their consent and there is no other legal basis for the processing.
- The data subject objects to the processing in accordance with Article 21 of the GDPR and there are no overriding legitimate grounds for the processing.
- The personal data has been processed unlawfully.
- Deletion is necessary to comply with a legal obligation.
- The personal data was collected in relation to information society services offered in accordance with Article 8(1) of the GDPR.
If any of the above reasons apply and a data subject wishes to request the erasure of personal data stored by abraxas Software-Entwicklungsgesellschaft mbH, they may contact a member of staff of the data controller at any time.
If personal data has been made public by abraxas Software-Entwicklungsgesellschaft mbH and our company is obliged to erase it in accordance with Article 17(1) of the GDPR, abraxas Software-Entwicklungsgesellschaft mbH shall take appropriate measures, taking into account the available technology and the costs of implementation, to inform other data controllers accordingly.
e) Right to restriction of processing
The data subject has the right to request that the controller restrict processing if one of the following conditions is met:
- The data subject disputes the accuracy of the personal data.
- The processing is unlawful and the data subject requests that the use of the data be restricted instead of it being erased.
- The data controller no longer requires the personal data, but the data subject requires it to establish, exercise or defend legal claims.
- The data subject has lodged an objection in accordance with Article 21(1) of the GDPR, and it has not yet been determined whether the legitimate grounds of the controller take precedence.
f) Right to data portability
Every data subject has the right to receive the personal data concerning them, which they have provided to a data controller, in a structured, commonly used and machine-readable format.
You also have the right to have this data transmitted to another data controller, subject to the conditions set out in Article 20 of the GDPR, without hindrance from the current data controller.
Where technically feasible, the data subject may also request that personal data be transferred directly from one data controller to another.
g) Right to object
Every data subject has the right to object at any time, on grounds relating to their particular situation, to the processing of personal data concerning them which is carried out on the basis of Article 6(1)(e) or (f) of the GDPR.
In the event of an objection, abraxas Software-Entwicklungsgesellschaft mbH will no longer process the personal data, unless we can demonstrate compelling legitimate grounds for the processing or the processing is necessary for the establishment, exercise or defence of legal claims.
Where personal data is processed for the purposes of direct marketing, the data subject has the right to object at any time to the processing for the purposes of such marketing. This also applies to profiling, insofar as it is related to such direct marketing.
h) Automated decision-making in individual cases, including profiling
Every data subject has the right not to be subject to a decision based solely on automated processing – including profiling – which produces legal effects concerning them or similarly significantly affects them, unless one of the legal exceptions set out in Article 22 of the GDPR applies.
i) Right to withdraw consent under data protection law
Every data subject has the right to withdraw their consent to the processing of personal data at any time.
If the data subject wishes to exercise their right to withdraw consent, they may contact a member of staff of the data controller at any time.
14. Data protection in relation to job applications and the recruitment process
The data controller collects and processes applicants’ personal data for the purpose of managing the application process.
Processing may also take place electronically. This is particularly the case when an applicant submits their application documents electronically, for example by email or via a web form on the website.
If the data controller enters into an employment contract with a job applicant, the data provided will be stored for the purpose of administering the employment relationship in accordance with statutory provisions.
If no employment contract is concluded with the applicant, the application documents will be automatically deleted two months after notification of the decision to reject the application, provided that no other legitimate interests of the data controller preclude such deletion.
15. Legal basis for processing
Article 6(1)(a) of the GDPR serves as the legal basis for our company’s processing operations where we obtain consent for a specific processing purpose.
Where the processing of personal data is necessary for the performance of a contract, the processing is based on Article 6(1)(b) of the GDPR. The same applies to processing operations necessary for the implementation of pre-contractual measures.
Where our company is subject to a legal obligation requiring the processing of personal data, such processing is based on Article 6(1)(c) of the GDPR.
Where processing is necessary to protect the vital interests of the data subject or another natural person, it is based on Article 6(1)(d) of the GDPR.
Processing operations may also be based on Article 6(1)(f) of the GDPR if the processing is necessary to safeguard a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not override those interests.
16. Legitimate interests in processing
Where the processing of personal data is based on Article 6(1)(f) of the GDPR, our legitimate interest is the conduct of our business activities for the benefit of all our employees and shareholders.
17. Retention period for personal data
The criterion for the duration of the storage of personal data is the relevant statutory retention period.
Once this period has elapsed, the relevant data is routinely deleted, provided it is no longer required for the fulfilment of a contract or for entering into a contract.
18. Legal or contractual requirements regarding the provision of personal data
The provision of personal data may in some cases be required by law, for example due to tax regulations, or may arise from contractual provisions.
In some cases, it may be necessary for a data subject to provide us with personal data in order to conclude a contract, which we must then process. Failure to provide such personal data could result in the contract with the data subject not being concluded.
Before providing any personal data, the data subject may contact one of our staff members. They will explain, on a case-by-case basis, whether the provision of such data is required by law or contract, or is necessary for the conclusion of a contract, and what the consequences of not providing it would be.
19. Automated decision-making
As a responsible company, we do not engage in automated decision-making or profiling.
20. Google Analytics
This website uses the ‘Google Analytics’ service on the basis of our legitimate interests in optimising and analysing our online offering, in accordance with Article 6(1)(f) of the GDPR.
Google Analytics uses cookies – text files that are stored on your device. The information collected by the cookies may be transmitted to Google’s servers and stored there.
IP anonymisation is in effect on this website. Users’ IP addresses are truncated accordingly. The user’s IP address transmitted by the browser is not combined with any other data held by Google.
The data collected by Google on our behalf is used to analyse the use of our online service, for example to generate reports on website activity and to improve our online service.
You can prevent cookies from being stored on your device by adjusting the relevant settings in your browser. However, we cannot guarantee that you will be able to access all the features of this website without restrictions if your browser does not accept cookies.
Further information on Google’s use of data can be found in Google’s privacy policy.
21. Google Maps
We use the ‘Google Maps’ component from Google on our website.
When using Google Maps, data and information may be transmitted to Google and cookies may be set on the user’s device.
If you do not consent to this processing of your data, you have the option to disable the Google Maps service and thereby prevent the transfer of data to Google.
Please note that, in this case, Google Maps may not be available or may only be available to a limited extent.
Further information on the processing of personal data by Google and on the terms of use for Google Maps can be found in Google’s relevant privacy policy and terms of service.
22. Google Fonts
We use Google Fonts on our website to display fonts.
When Google Fonts are embedded externally, a connection to Google’s servers may be established when you visit our website. In particular, your IP address and information about the website you are visiting may be transmitted to Google.
Further information on the processing of personal data by Google, as well as on ways to restrict data use, can be found in Google’s privacy policy.